All companies collecting personal data from individuals living in the European Union (EU) must follow the General Data Protection Regulation (GDPR). This 2018 regulation protects individual EU residents against companies misusing their data. To be compliant, you must adhere to the seven principles of GDPR.
Unfortunately, some companies doing business with the residents of the EU still don’t know if they’re compliant. This article will teach you how to be GDPR compliant and why privacy compliance is important.
Expectations Of GDPR-Compliant Companies
GDPR requires all companies dealing with people in the EU to follow seven principles when collecting and processing personal data. These principles are supposed to make the process risk-free.
Every company needs to develop measures to mitigate its operational risks. Therefore, it’s essential to invest in privacy management software to help you stay compliant.
Compliance with the GDPR means protecting consumer rights by adopting interactive and proactive measures within your organization. You should embrace the idea of “privacy of design” when considering your operational risks to prevent problems from occurring now and in the future.
Although the GDPR is an updated version of the 1998 Data Protection Act, the enactment of the GDPR offered an opportunity to reexamine the underlying principles of data protection and create controls that better align with modern technological advances.
How Do You Know You Are GDPR Compliant?
For you to be compliant, you must meet the following standards:
Adhere to the rules and regulations provided by the GDPR if your company collects and processes personal data from EU residents.
Understand that your company needs to adhere to GDPR rules and regulations if it deals with the residents of the EU—even if it operates outside of the region.
Appoint a data protection expert, especially if you are a public authority or organization where extensive data monitoring and processing is needed.
You must seek permission to collect, store or process personal data from individuals living in Europe. You must also keep them informed about your intentions for using their data.
If you notice any security breach in your system, you must inform the supervisory authority within 72 hours. Implement proper protocols for this undertaking, but do not put people’s rights and freedom at risk.
Keep electronic records of and give access to the personal data owners upon request. You need to have the description of the personal data you want to collect, where you intend to store it and how you intend to use it.
When it is no longer needed, take steps so that your data controller removes the personal data of the people residing in Europe from your company’s database. Also, make sure they don’t share the information with third parties.
Make it easy for individuals to transfer their data from one data controller to another, including handing over the personal data in a machine-readable format.
Ensure all personal data collected is secure at every stage.
Lastly, understand that the ever-evolving technology and business processes landscape will always put at risk of being non-compliant. So, you need to continually implement new and advanced privacy management measures while adhering to the GDPR principles.