A data policy is a set of rules that define how an organization collects, manages, stores, and disseminates personal data. It is a critical aspect of information security management as it helps organizations define their approach to privacy, data protection, and compliance with legislation.
Why You Need a Data Policy
The need for a data policy is becoming increasingly important as more businesses use big data technologies to analyze their customer base and operations in real time.
The GDPR requires organizations to identify what personal information they are collecting and storing so that they can determine whether they need consent before using it. A data policy helps define what constitutes personal information, how it will be used by business units, and how long it will be retained for different purposes.
Businesses also need a clearly defined process for handling requests from customers, regulators or law enforcement agencies for access to personal information held about them by the organization. This process should include procedures on how access requests are handled, including whether an individual has the right to be informed about any automated decision-making by an algorithm.