The scope details who the policy applies to and which laws it complies with. It also lists all the categories of personal information that the business deals with, including the ones that they disclose to third parties if applicable.
Data Collection, Use, And Storage
Each company will have certain employees who will be handling customer information, be it customer service, data analytics, or marketing. The policy statement details the behavior expected from these employees, including the specific tasks assigned to them concerning the data and guidelines on how they must deal with this information. It also explains the consequences that these employees may face (i.e. disciplinary measures) should they break these rules.
The policy ownership talks about who is responsible for the policy, which is most often the business and its owners or any designated data privacy officer in the company. You must also disclose any third parties that your business may be sharing the information with.
Data Protection And Destruction Standards
This section describes how consumer data is to be protected while it’s being used for the business’s processes, as well as how it will be destroyed when it is no longer needed.
Data Subject Request Processes