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How Do I Create a Privacy Policy for My Business?

Paige Harris Apr 12, 2022 8:30:00 AM

How Do I Create a Privacy Policy for My Business?

As a business owner, you may be thinking, “Do I need a privacy policy for my website?” You do need a privacy policy, as this legal document, which explains your data practices in detail, is required by law.

If your website doesn’t have a privacy policy, you’re putting your company at risk of legal liability, either from regulating bodies or people who can sue you for mishandling their data. Creating one isn’t complicated, you often don’t need to pay for it, and you don’t need a lawyer to do it (though having a data privacy law expert go through it is recommended). You can even make one in just three steps with Enzuzo’s free privacy policy generator!

 

What Is a Privacy Policy?

Before we get into the finer details, let’s first answer the question: What is a privacy policy for websites, anyway?

A privacy policy is a written statement that details the data processes of a business, particularly the collection, use, sale, transfer, or storage of personal information. Personal information refers to any piece of data that identifies, relates to, or can be linked to a specific person, including their basic details, financial information, and even any electronically-manufactured inferences made of them (e.g. from artificial intelligence or past online behavior).

 

What’s In A Privacy Policy?

Here’s the information that you must include in your privacy policy:

Scope

The scope details who the policy applies to and which laws it complies with. It also lists all the categories of personal information that the business deals with, including the ones that they disclose to third parties if applicable.

Data Collection, Use, And Storage

This is the most significant part of the privacy policy, which explains how data is collected, used, and stored. You must be specific in detailing the how’s of it all, i.e. through which methods you collect data, how you use it (whether internally, externally, or in conjunction with third parties), and how these processes keep the information safe and secure while upholding consumers’ data privacy rights.

Policy Statement

Each company will have certain employees who will be handling customer information, be it customer service, data analytics, or marketing. The policy statement details the behavior expected from these employees, including the specific tasks assigned to them concerning the data and guidelines on how they must deal with this information. It also explains the consequences that these employees may face (i.e. disciplinary measures) should they break these rules.

Policy Ownership

The policy ownership talks about who is responsible for the policy, which is most often the business and its owners or any designated data privacy officer in the company. You must also disclose any third parties that your business may be sharing the information with.

Data Protection And Destruction Standards 

This section describes how consumer data is to be protected while it’s being used for the business’s processes, as well as how it will be destroyed when it is no longer needed.

Data Subject Request Processes

Your privacy policy must explain the processes that are followed when a data subject (i.e. a consumer) requests to access or delete their information. This section may also include instructions about how a user may opt-out of the collection and use of their data; it might even include the option to do it right there.

Contact Details

If a consumer has concerns or questions about their data or your business’s data practices, they should be able to find contact details of the relevant person to bring these up within your privacy policy.

 

How To Create A Privacy Policy For Your Business

You can create a privacy policy from scratch, either with the help of a lawyer, a data privacy officer, or even just a simple privacy policy template that you could find on Google. However, going this route can be a lot of work and may end you up with a policy that’s not up to code. 

An easy way to craft a legally-compliant privacy policy for your business is through Enzuzo’s free privacy policy generator. In just a few steps and a couple of minutes, you can get a comprehensive policy to add to your website or app. It comes complete with all the information that’s required, is available in eight languages, and is written in an easy-to-understand format. This keeps your business safe from any legal repercussions such as hefty fines, lengthy lawsuits, or even shutdowns while building trust between your and your customers.

If you’ve got a personal blog and want to know more about privacy policy rules for personal blogs, check out our post on the topic.

Generate a Free Privacy Policy

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